Stockholder Frequently Asked Questions
- A. SAIC, Inc. Common Stock
- General Information about SAIC, Inc. common stock.
- B. BNY Mellon: Stock Transfer Agent & Stock Plan Administrator
- BNY Mellon Shareowner Services contact information, hours, Internet account access, statements, and electronic document access.
- C. Account Information
- Answers to common questions to effect changes in stock accounts at BNY Mellon including address changes, name changes, account status, and account access issues.
- D. MLink℠
- MLink℠ is an electronic document delivery service available through BNY Mellon Shareowner Services ("BNY Mellon").
- E. Stock Transfer
- Information about stock transfer services, instructions, forms, Medallion Signature Guarantees, and account registration.
- F. Purchase or Sale of Stock
- Information on how to sell shares of SAIC, Inc. common stock or transfer shares to a broker.
- G. General Tax & Cost Basis
- General information about the tax reporting requirements, and tax consequences of income and/or sale proceeds received from your investment in SAIC stock.
A. SAIC, Inc. Common Stock
- Q-A1. How can I find the closing price for SAIC, Inc. common stock?
- Q-A2. What is the CUSIP number for SAIC, Inc. common stock?
- Q-A3. Who is SAIC's transfer agent?
- Q-A4. Can I obtain stockholder materials electronically — including voting my proxy online?
B. BNY Mellon: Stock Transfer Agent & Stock Plan Administrator
- Q-B1. What services does BNY Mellon perform for SAIC?
- Q-B2. What are BNY Mellon's hours of operation?
- Q-B3. How do I electronically access my stock accounts at BNY Mellon?
- Q-B4. What is the EquityAccess Portal and what does it include?
- Q-B5. What kind of browser do I need to access the EquityAccess portal?
- Q-B6. Does BNY Mellon provide a summary of all my stock and/or option accounts in one place?
- Q-B7. Does BNY Mellon send stockholders a printed quarterly or annual Stock Statement?
- Q-B8. Are there regular account maintenance fees with BNY Mellon?
- Q-B9. Who should I contact if I have questions about my stock accounts?
- Q-B10. If I acquire shares of common stock in the public market or otherwise hold SAIC shares in my brokerage account, will these shares be shown in my Equity Holdings account at BNY Mellon?
- Q-B11. Is BNY Mellon responsible for administering the SAIC Retirement Plans?
- Q-B12. What is the role of SAIC Stock Programs?
C. Account Information
- Q-C1. How do I obtain my BNY Mellon Access ID and Password/PIN?
- Q-C2. What should I do if I have not received or have misplaced my Access ID and/or Password/PIN from BNY Mellon?
- Q-C3. Where can I set my own Password/PIN at BNY Mellon?
- Q-C4. How do I update my personal address on the BNY Mellon system?
- Q-C5. How do I change the name(s) on my account(s) at BNY Mellon?
- Q-C6. Can family members who own stock access their accounts through the EquityAccess portal?
- Q-C7. If there is an account discrepancy (e.g., missing shares, incorrect transactions), should I contact SAIC or BNY Mellon?
- Q-C8. Are beneficiary forms available on the BNY Mellon site?
D. MLink
- Q-D1. What is MLink?
- Q-D2. What types of communications are not accessible through MLink?
- Q-D3. Does enrolling in MLink eliminate the receipt of hard copy documents via the U.S. mail?
- Q-D4. Will I be able to receive SAIC proxies and voting materials through MLink?
- Q-D5. Can I have MLink send statement notifications to my personal email address?
- Q-D6. Who is eligible to enroll in MLink?
- Q-D7. How do I enroll in MLink?
- Q-D8. Do I have the option of canceling my enrollment?
- Q-D9. How do I cancel my enrollment?
- Q-D10. How do I update my email address?
- Q-D11. Can a customer service representative (CSR) update my email address or Password/PIN?
- Q-D12. Can I get both electronic delivery and U.S. Postal Service delivery of my documents simultaneously?
- Q-D13. Are my electronic documents any different than those delivered by traditional U.S. mail?
- Q-D14. What format will my documents be in?
- Q-D15. I don't have the Adobe Acrobat Reader. Can I still enroll?
- Q-D16. How will I be notified that I have new shareholder communication activity?
- Q-D17. What means will be used to notify me if email notification fails?
E. Stock Transfer
- Q-E1. What are the transfer restrictions on the common stock?
- Q-E2. How do I transfer common stock to someone else?
- Q-E3. How do I transfer common stock to a charity?
- Q-E4. What is a Medallion Signature Guarantee and where do I get one?
- Q-E5. How do I transfer stock from my BNY Mellon ESPP account?
- Q-E6. Is there a fee for stock transfers or registration name changes?
- Q-E7. What are some of the different ways of registering ownership of SAIC stock?
F. Purchase or Sale of Stock
- Q-F1. How can I purchase common stock?
- Q-F2. Can I use my existing brokerage firm to hold or sell my shares?
- Q-F3. What is the BNY Mellon Share Selling program?
- Q-F4. What functionality is available in Employee Stock Purchase application with respect to the sale of ESPP shares?
- Q-F5. Is the functionality for selling shares directly from my ESPP account available in the share selling program from my BNY Mellon Equity Holdings account?
- Q-F6. In the case of a financial hardship, can stockholders request to sell shares acquired through the Employee Stock Purchase Plan (ESPP) before the expiration of the one year holding period and/or 21-month transfer restriction associated with shares acquired through the ESPP?
G. General Tax & Cost Basis
- Q-G1. Who issues W-2s to reflect ordinary income related to SAIC option exercises, vesting of Restricted Stock Awards or ESPP Disqualifying Disposition stock transactions?
- Q-G2. Who issues a Form 1099-B for proceeds from stock sales?
- Q-G3. Will I receive a Form 1099-B if shares were liquidated for the taxes on my option exercise or restricted stock award?
- Q-G4. Where can I find historical transaction information about my shares of old class A preferred stock that were converted to common stock as result of the reclassification?
- Q-G5. Will I also be able to access my former class A preferred stock account history online after the reclassification?
- Q-G6. How can I find the adjusted acquisition cost per share for shares marked "N/A" on my Investor Activity Report (IAR)?
- Q-G7. How can I track the transaction detail for shares of common stock acquired after the reclassification and held in the BNY Mellon common stock account?
A. SAIC, Inc. Common Stock
Q-A1. How can I find the closing price for SAIC, Inc. common stock?
You can find the closing stock price on the New York Stock Exchange web site. SAIC, Inc. common stock is traded under the ticker symbol SAI.
Q-A2. What is the CUSIP number for SAIC, Inc. common stock?
The CUSIP number for SAIC, Inc. common stock which is publicly traded on the NYSE under the ticker symbol SAI is 78390X 10 1. A CUSIP number identifies all stocks and registered bonds issued by the Committee on Uniform Securities Identification Procedures.
Q-A3. Who is SAIC's transfer agent?
BNY Mellon Shareowner Services
480 Washington Blvd.
Jersey City, NJ 07310
866-400-SAIC (7242) (U.S.)
201-680-6625 (International)
saicinquiry@bnymellon.com
Q-A4. Can I obtain stockholder materials electronically — including voting my proxy online?
SAIC is pleased to offer all of our stockholders the benefits and convenience of electronic delivery of stockholder materials through "E-Delivery." For more information and to begin the enrollment process, visit the Online Access to Stockholder Materials page.
B. BNY Mellon Stock Transfer Agent & Stock Plan Administrator
Q-B1. What services does BNY Mellon perform for SAIC?
As the Transfer Agent, BNY Mellon is responsible for maintaining stockholder records, recording acquisitions and dispositions of SAIC stock, effecting transfers of stock, and providing account information to our stockholders.
BNY Mellon does not provide traditional brokerage services for stockholders with common stock accounts in the Equity Holdings application. However, at SAIC's request, BNY Mellon has created a share selling program expressly for these stockholders.
BNY Mellon Share Selling Program is operated by BNY Mellon as a transfer agent, not a broker. The purpose of the program is solely to facilitate sales of SAIC, Inc. stock and participation in the program is different than selling shares directly through a broker. This program works differently than sales executed by their stock plan administration line of business because BNY Mellon is solely acting as an intermediary between the stockholder and the broker who actually sells the shares. For more information on the Share selling program, see BNY Mellon Share Selling Program.
As the Stock Plan Administrator, BNY Mellon is responsible for maintaining records of our bonus stock and option plans, facilitating grants and option exercises, and processing enrollments, terminations, purchases, and sale transactions under SAIC's Employee Stock Purchase Plan (ESPP). In this line of business, BNY Mellon is able to utilize their brokerage line of business to provide broker type functionality only for sales of stock purchased through the ESPP and held in a stockholder's ESPP account. The sale functionality for shares held in the ESPP account is industry standard to facilitate sales of plan shares.
Q-B2. What are BNY Mellon's hours of operation?
The EquityAccess portal is available 24 hours a day, seven days a week (subject to scheduled maintenance). Telephone hours are from 8 a.m. to 7 p.m. ET on any business day that the New York Stock Exchange is open for trading. The web address for BNY Mellon Shareowner Services is: www.bnymellon.com/shareowner/equityaccess/.
Q-B3. How do I electronically access my stock accounts at BNY Mellon?
Stockholders should go to the EquityAccess Portal. Select "EquityAccess" in the middle section at the bottom of the screen, under "Employee Stock Plan Participants". On the next screen enter your unique Access ID and Password/PIN and click the "Log In" button. Once logged in, stockholders may access up to three separate services that BNY Mellon Shareowner Services is providing to SAIC.
Click on the "Details" button next to the:
- "Equity Holdings" section to access your common stock account
- "Employee Grants and Awards" section to access information regarding your stock options and restricted (vesting) stock
- "Employee Stock Purchase" section to access your Employee Stock Purchase Plan (ESPP) enrollment and/or shares
Q-B4. What is the EquityAccess Portal and what does it include?
The EquityAccess Portal links three separate applications in one place for ease of user access:
- Equity Holdings application
- Employee Grants and Awards application for Options/Restricted Stock
- Employee Stock Purchase application to support the administration of the ESPP (SAIC's Employee Stock Purchase Plan)
Users will notice that each application has a unique template and navigation.
Q-B5. What kind of browser do I need to access the EquityAccess portal?
The EquityAccess portal supports Netscape and Internet Explorer browsers 4.0 and above on any operating system. However, per BNY Mellon's site policies, to support SSL, stock and option holders should have an Internet browser that supports state-of-the-art 128-bit "strong" encryption, such as Microsoft's Internet Explorer 5.5 and higher, or Netscape 7.2 and higher. This is the case for the EquityAccess portal and the Employee Grants and Awards application. The Equity Holdings and Employee Stock Purchase applications require Internet Explorer 5.x, or Netscape 7.x. The EquityAccess portal may not be supported by other browsers such as Mozilla Firefox.
Q-B6. Does BNY Mellon provide a summary of all my stock and/or option accounts in one place?
No. The EquityAccess portal provides access to a summary of your stock and your options/vesting stock in three separate applications.
- The Equity Holdings application provides information on your directly held and fully vested shares of common stock. BNY Mellon will produce an SAIC, Inc. Common Stock Statement after a transaction that reflects changes to your Equity Holdings account. For example, changes may be the result of share issuances from the exercise of a stock option and/or the vesting of a restricted stock award.
- The Employee Grants and Awards application provides a summary of any unvested and vested stock options and the unvested portion of any vesting stock bonus award under the "Grants & Awards" menu.
- The Employee Stock Purchase application provides a summary of shares available purchased through the ESPP during the preceding 21 months from the November 16, 2009 stock reclassification and for shares from the December 31, 2009 purchase going forward. BNY Mellon will produce an ESPP Statement after a transaction which reflects changes to your ESPP account. For example, changes may be the result of issuances from ESPP purchases or dispositions from ESPP sales.
Q-B7. Does BNY Mellon send stockholders a printed quarterly or annual Stock Statement?
Quarterly reports are not automatically produced.
- An annual SAIC, Inc. Common Stock Statement will be generated for all common stock account holders at the end of the calendar year. In addition, BNY Mellon will produce an SAIC, Inc. Common Stock Statement after a transaction which reflects changes to your Equity Holdings account.
- An annual ESPP Statement will be generated for all ESPP account holders at the end of the calendar year. In addition, BNY Mellon will produce an ESPP Statement after a transaction which reflects changes to your ESPP account.
- You may request a copy of a statement at any time.
- To request a copy by phone, call 866-400-SAIC (7242) in the U.S., or 201-680-6625 for international.
- Copies of SAIC, Inc. Common Stock Statements are available online by enrolling in MLink.
Q-B8. Are there regular account maintenance fees with BNY Mellon?
No. There are no maintenance fees charged to SAIC stockholders or optionees. BNY Mellon does charge normal and customary fees associated with stock option exercises and stock sales. Information regarding transaction fees is available on the EquityAccess web site and the SAIC Stock Programs web site on ISSAIC, the employee intranet.
Q-B9. Who should I contact if I have questions about my stock accounts?
Use the SAIC specific telephone numbers and the mailing address below to contact BNY Mellon for questions about your common stock, option or restricted stock accounts, ESPP account, or for assistance with processing transactions. The BNY Mellon customer service representatives (CSRs) on these dedicated SAIC phone lines are trained on SAIC's stock and option programs. Please do not use the general contact numbers on the BNY Mellon Shareowner Services web site. Emails sent to BNY Mellon's email address will be routed through BNY Mellon's general customer service department and may take additional time to be answered.
Telephone:
- 866-400-SAIC (7242) - In the U.S.
- 201-680-6625 - International
Email:
Inquiries to BNY Mellon can be sent via email at: saicinquiry@bnymellon.com.
(Please Note: BNY Mellon cannot accept any account updates or transaction requests by email).
You will receive an automated email confirmation within one business day of submission from BNY Mellon with a case number assigned to your inquiry. After researching your inquiry, BNY Mellon will respond via email within five-10 business days.
Regular Mail:
SAIC
c/o BNY Mellon Shareowner Services
P.O. Box 358406
Pittsburgh, PA 15252-8406
P.O. Box 358406 is expressly for SAIC stockholders. Option holders should contact Stock Programs or go online to ISSAIC, the employee intranet, for the special regular mail address for exercising options. Please note that there are other P.O. Box numbers listed in the BNY Mellon system but using them can delay the processing of your transaction or request.
Overnight Delivery:
SAIC
c/o BNY Mellon Shareowner Services
480 Washington Blvd.
Jersey City, NJ 07310
Q-B10. If I acquire shares of common stock in the public market or otherwise hold SAIC shares in my brokerage account, will these shares be shown in my Equity Holdings account at BNY Mellon?
No. Your Equity Holdings account at BNY Mellon will only reflect the shares of common stock that you acquired through SAIC's stock plans (i.e. stock options, restricted stock) and continue to hold in your BNY Mellon account. You should refer to the statement provided by your broker for information on any common stock that you have acquired on the public market or have transferred to your brokerage account. BNY Mellon will provide an SAIC, Inc. Common Stock Statement after a transaction which reflects changes to your Equity Holdings account.
Q-B11. Is BNY Mellon responsible for administering the SAIC Retirement Plans?
No. Vanguard Fiduciary Trust Company provides recordkeeping and trustee services for the SAIC Retirement Plans.
Q-B12. What is the role of SAIC Stock Programs?
SAIC Stock Programs primarily provides support and interface services between BNY Mellon Shareowner Services and the various SAIC corporate departments and subsidiaries that are affected by the outsourcing of stock plan administration and transfer agent activities. Stock Programs is also available to answer policy questions from employees and stockholders. You can reach SAIC Stock Programs, provide feedback, or report any problems you may encounter by email or the telephone numbers below.
Email:
programs_stock@saic.com
Telephone:
- 800-785-7764
- 858-826-4703 with 24-hour message line
- Hours: 8 a.m. - 5 p.m. PT, Monday - Friday (excluding holidays)
C. Account Information
Q-C1. How do I obtain my BNY Mellon Access ID and Password/PIN?
If you are a new hire/rehire, SAIC provides new hire/rehire information to BNY Mellon on a daily basis. BNY Mellon will mail two letters to each new or rehired employee without BNY Mellon access within two to three business days. Rehires who previously had BNY Mellon access will use their existing Access ID and Password/PIN and will not get new letters. We encourage you to keep this information in a safe place. If you lose this information, contact BNY Mellon for assistance.
Q-C2. What should I do if I have not received or have misplaced my Access ID and/or Password/PIN from BNY Mellon?
If you have not received or have misplaced your unique Access ID and/or your Password/PIN from BNY Mellon, please contact BNY Mellon Shareowner Services at specific telephone numbers below which are expressly for SAIC. To connect to a customer service representative, please disregard the requests from the automated voice which will ask you for your Access ID and Password/PIN. If you have your Access ID and do not recall your Password/PIN number, BNY Mellon's system will prompt you with security questions which you answered when you first established your Password/PIN. If you want to change your Password/PIN, you can do this via the web or the IVR (Interactive Voice Response).
- 866-400-SAIC (7242) - In the U.S.
- 201-680-6625 - International
Employees who are eligible to enroll in SAIC's Employee Stock Purchase Plan (ESPP) automatically receive an Access ID and Password/PIN by mail from BNY Mellon within approximately 10 business days of joining the company or becoming eligible for the ESPP.
Q-C3. Where can I set my own Password/PIN at BNY Mellon?
Your password can be changed at the portal level - it cannot be changed within the Equity Holdings, Employee Grants and Awards or Employee Stock Purchase applications. You need only one Password/PIN for the EquityAccess portal. Your BNY Mellon Access ID cannot be changed. First time users can change the Password/PIN on the Interactive Voice Response (IVR) telephone service.
Q-C4. How do I update my personal address on the BNY Mellon system?
- Equity Holdings Application:
Current employees and non-employee stockholders will be required to change the address on their Equity Holdings account directly either via the web or by phone — using the Interactive Voice Response (IVR) or a BNY Mellon customer service representative (CSR). If you update your address with a CSR, BNY Mellon will utilize an authentication process when requested to change an address on any account, which will ensure that the individual requesting such change is the stockholder. This process will ask a series of questions based on information found in public databases for the stockholder. - Employee Grants and Awards and/or Employee Stock Purchase Application:
- Active employees must make their address change on SAIC's intranet, ISSAIC, by going to the "Employee Self-Service" or to "My Profile: Update My Info" link. This address change will also be provided to BNY Mellon to update your Employee Grants and Awards and/or ESPP account. If you have a question please contact SAIC Stock Programs at 800-785-7764 or by email at programs_stock@saic.com.
- Former employees can only change their Employee Grants and Awards and/or Employee Stock Purchase address by contacting BNY Mellon and submitting it through a customer service representative.
Q-C5. How do I change the name(s) on my account(s) at BNY Mellon?
Changing your name due to a marriage, divorce or court order via SAIC Human Resources will not automatically change your name on your stock account with BNY Mellon Shareowner Services. You must take the following actions to change your stock account name:
- Equity Holdings: To change the name on your BNY Mellon Equity Holdings account which holds your fully vested shares, you must complete the SAIC Common Stock Name Change Form and send the completed form to BNY Mellon Shareowner Services.
- Stock Option/Restricted Stock and/or ESPP account: Please call SAIC Stock Programs and you will be instructed to send an email to Stock Programs to change the name on your Stock Option/Restricted Stock and/or ESPP Account with BNY Mellon Shareowner Services.
Q-C6. Can family members who own stock access their accounts through the EquityAccess portal?
Yes, provided that the SAIC stock is directly registered in the name of the family member. BNY Mellon sends a unique Access ID number and Password/PIN to registered stockholders to provide them with online access to their stock account through BNY Mellon Shareowner Services. Directly registered trust and custodial accounts may also be accessed online by the individual with authority to access this information.
Q-C7. If there is an account discrepancy (e.g., missing shares, incorrect transactions), should I contact SAIC or BNY Mellon?
You should contact BNY Mellon regarding any account discrepancies. If BNY Mellon is unable to answer your question, you will be directed to SAIC Stock Programs for additional assistance.
Q-C8. Are beneficiary forms available on the BNY Mellon site?
No. Beneficiary elections cannot be made for directly held stock, restricted stock or stock options. These assets are handled through individual estate planning. Beneficiary election forms are only available for SAIC retirement plans, life and AD&D (accidental death & dismemberment) insurance and deferred compensation plans.
D. MLink
Q-D1. What is MLink?
MLink is an electronic document delivery service available through the BNY Mellon Equity Holdings application. MLink provides you access to certain documents and correspondence regarding your SAIC, Inc. common stock account electronically rather than sending you paper copies from BNY Mellon. After enrolling in MLink, you will receive an email notification when SAIC, Inc. Common Stock Statements and/or tax documents such as IRS Form 1099-B (if you sell shares through the BNY Mellon Share Selling program) are produced. Electronic documents obtained through MLink are only based on activity within the Equity Holdings application through the EquityAccess Portal.
Q-D2. What types of communications are not accessible through MLink?
Documents related to functions where BNY Mellon serves as the Stock Plan Administrator for SAIC, such as statements or confirmations related to SAIC stock options, restricted stock awards, and Employee Stock Purchase Plan (ESPP) enrollments, contributions, purchases, ESPP share balances, ESPP sales and associated tax documents are not available through MLink. In addition, SAIC stockholder meeting notices and proxy statements will not be distributed through MLink.
Q-D3. Does enrolling in MLink eliminate the receipt of hard copy documents via the U.S. mail?
Yes. Once you enroll in MLink you will no longer receive hard copy documents from BNY Mellon via U.S. mail. Instead, you will have access to these documents in an electronic mailbox within the BNY Mellon web site.
It is possible that you could enroll in MLink at the same time that your documents are generated and distributed by BNY Mellon. In this case, you would receive these documents via U.S. mail. However, you would also be able to access these documents via your MLink online mailbox. Future documents would be distributed solely through MLink.
Q-D4. Will I be able to receive SAIC proxies and voting materials through MLink?
No. Although the MLink enrollment pages states that enrolling in MLink means that you will receive annual meeting and proxy materials electronically, SAIC does not utilize the services of BNY Mellon for stockholder meeting services. As such, SAIC stockholder proxies and voting materials will not be distributed through MLink. To receive these materials online, please access the E-Delivery enrollment process.
Q-D5. Can I have MLink send statement notifications to my personal email address?
Yes. You can provide your personal email address when you enroll in MLink.
Q-D6. Who is eligible to enroll in MLink?
Stockholders who own vested shares of SAIC, Inc. common stock held in the Equity Holdings application may enroll in MLink.
Q-D7. How do I enroll in MLink?
You can enroll in MLink by logging into the BNY Mellon EquityAccess Portal and selecting the Equity Holdings application.
You can follow the step-by-step instructions on how to enroll in MLink. You will need your BNY Mellon Access ID and Password/PIN in order to log into your EquityAccess Portal account.
Q-D8. Do I have the option of canceling my enrollment?
Yes, you will always have the option of canceling your enrollment. For instructions on how to cancel your enrollment, please see Q-D9.
Q-D9. How do I cancel my enrollment?
You may cancel your enrollment in MLink at any time either online or with the assistance of a customer service representative.
- Online
Follow the step-by-step instructions on how to cancel your enrollment in MLink. You will need your Access ID and Password/PIN in order to log into the EquityAccess Portal to access MLink and cancel your enrollment. - By Phone
Submit the cancellation over the phone via a BNY Mellon customer service representative. To connect to a customer service representative, please disregard the two requests from the automated voice that will ask you for your Access ID and Password/PIN.
Once you have cancelled your enrollment, future communications will be delivered via the U.S. Postal Service. You will always have the option of re-enrolling by accessing and updating your MLink Profile.
Q-D10. How do I update my email address?
You can update your email address by updating your MLink Profile. Follow the step-by-step instructions on how to change your email address on MLink. You will need your Access ID and Password/PIN in order to log into the EquityAccess Portal to access MLink and update your email address.
Q-D11. Can a customer service representative (CSR) update my email address or Password/PIN?
No. To ensure the validity of your information and to maintain security, only you will have the option of updating your email address or Password/PIN. A CSR will only have the ability to confirm your email address or cancel your enrollment by removing your consent for future electronic delivery.
Q-D12. Can I get both electronic delivery and U.S. Postal Service delivery of my documents simultaneously?
No. You may enroll in MLink or receive traditional print mail statements and correspondence.
Q-D13. Are my electronic documents any different than those delivered by traditional U.S. mail?
No. Electronic versions of your materials are replications of the mailed versions.
Q-D14. What format will my documents be in?
All documents are published in Portable Document Format (PDF). Adobe Acrobat Reader software is required.
Q-D15. I don't have the Adobe Acrobat Reader. Can I still enroll?
Yes. However, Adobe Acrobat Reader software is required to view, print and/or save these materials. You may download the software online at Adobe (www.adobe.com).
Q-D16. How will I be notified that I have new shareholder communication activity?
After you have enrolled in MLink, you will receive an email notification confirming the availability of your shareholder documents online. The email will contain an embedded hyperlink that will direct you to log into your EquityAccess Portal account. When you log in, you will access your secure online mailbox by following these instructions.
Q-D17. What means will be used to notify me if email notification fails?
If BNY Mellon is unable to deliver electronic notification confirming the availability of your documents after enrollment, you will be notified of the failure and they will include a courtesy copy of the associated document via U.S. mail. The notification will include the URL where you may access this same document online. You will also be asked to update your MLink Profile to ensure successful future electronic delivery.
If you fail to update your email address before new activity occurs, future notification of the electronic delivery of materials will be suppressed and a standard document will be delivered via the U.S. mail. You will be prompted at your next login into the Equity Holdings application within the EquityAccess Portal to update your MLink Profile for future electronic delivery.
E. Stock Transfer
Q-E1. What are the transfer restrictions on the common stock?
There are no restrictions on who may receive a transfer of common stock. However, the existing, one-year holding period will still apply to all historical and future shares purchased under the ESPP. During this one-year holding period, you may not transfer or sell your shares. Also, beginning with the December 31, 2009, ESPP purchase, you will not be able to transfer your shares out of your ESPP account for 21 months after the purchase date. However, you may sell shares directly from your ESPP account after the one-year holding period even if those shares are still subject to the 21-month transfer restriction. In addition, depending on the transfer method you select, there are eligibility requirements and guidelines that will determine who can receive shares under each method. Below is a summary of the guidelines and requirements for each transfer request method for shares transferred from BNY Mellon's Equity Holdings account to another account within BNY Mellon.
Please see the Transfer Shares Within BNY Mellon page for detailed instructions.
Q-E2. How do I transfer common stock to someone else?
You should determine your desired or appropriate transfer method and follow the requirements and guidelines under each transfer request method.
Please see the Stock Transfer page for detailed instructions on each transfer request method.
Q-E3. How do I transfer common stock to a charity?
You must submit the SAIC Common Stock Transfer Form to BNY Mellon with the Charitable Organization's information with the requested number of shares for transfer.
- The transfer form will detail the required documents for the charity transfer.
- If the transferred shares are more than 250 shares, a Medallion Signature Guarantee is required for BNY Mellon to execute the transfer request.
- If a subsequent sale of the transferred shares is desired, the charitable organization will need to submit the sale themselves, either through BNY Mellon or arrange to have the shares transferred from BNY Mellon to a brokerage account.
- The charitable organization will also be mailed an SAIC, Inc. Common Stock Statement within one to two business days of the transfer being completed. The account statement will NOT reflect the transferor's information/name. Therefore, you should advise the charitable organization of your transaction.
Q-E4. What is a Medallion Signature Guarantee and where do I get one?
A Medallion Signature Guarantee from a financial institution is required in order to effect a transfer of directly registered stock, such as SAIC, Inc.'s common stock. A Medallion Signature Guarantee verifies the identity of the person or entity initiating the transfer. Medallion Signature Guarantees are issued by banks, brokerage firms and other financial institutions. There is typically no cost associated with a Medallion Signature Guarantee if you are a customer of the financial institution providing the guarantee. Generally speaking, credit unions and foreign banks do not issue Medallion Signature Guarantees.
However, if you are using the SAIC Common Stock Transfer to Broker Form you must have your form Medallion Signature guaranteed only by the broker you are transferring your shares to.
Q-E5. How do I transfer stock from my BNY Mellon ESPP account?
ESPP shares can be transferred after the applicable 21-month transfer restriction expires and can only be initially transferred to your BNY Mellon common stock account. If you do not have a BNY Mellon common stock account at the time of the transfer, one will be created for you. ESPP shares can be transferred via an online submission within the Employee Stock Purchase application. Once the ESPP shares have been moved to your BNY Mellon common stock account, you may further transfer these shares to another account or to your broker.
Q-E6. Is there a fee for stock transfers or registration name changes?
At this time there is no fee associated with a stock transfer or a change of registration name.
Q-E7. What are some of the different ways of registering ownership of SAIC stock?
There are a number of ways to register your SAIC stock. Here are several examples of some of the most commonly used stock registrations for your reference.
- Individual Registration: Example: John T. Smith. There is one individual listed on the account. This form of registration dictates that there is only one owner.
- Joint Tenant: Example: John T. Smith and Jane T. Doe JT TEN. There are two or more individuals listed on the account. This form of registration dictates that each listed holder is an equal owner on the account. In the event of the death of one of the listed holders, the securities in the account become the property of the surviving joint owner(s). Please note that the registration must read "and." The word "OR" may NOT appear in the registration.
- Trust: Example: John T. Smith and Jane T. Doe TR Smith Family Trust UA 4-3-66. All acting trustees are listed on the account, which also names the legal name and date of the Trust Agreement. This form of registration allows the appointed trustees to handle the assets. To register your shares under a Trust, you must have a legal Trust Agreement.
- Custodian (Minor): Example: John Doe Custodian for Jonathan Doe UTMA N.Y. This form of registration dictates that the securities are held by a custodian on behalf of a minor. The named custodian is given the legal authority to act on the account on behalf of the minor, until the minor reaches the age of majority. Normally, the social security number associated with the account is that of the minor.
- Estate: Example: John Smith Executor for the Jane Doe Estate. This form of registration allows the court appointed legal representative to act on the account, which is registered to the decedent's estate.
You may want to consult your tax, legal or financial advisor for the appropriate registration for you.
F. Purchase or Sale of Stock
Q-F1. How can I purchase common stock?
SAIC, Inc. common stock can be acquired in the public market or through certain employee benefit programs such as the Employee Stock Purchase Program (ESPP).
Q-F2. Can I use my existing brokerage firm to hold or sell my shares?
Yes. You will have a choice of two methods to transfer your shares to your own personal broker. In addition to the information below, you should check with your broker regarding their requirements.
Method 1: Your Broker Takes Action to Obtain Your Shares from BNY Mellon
- Provide your broker with your BNY Mellon common stock account key, account registration name, and Investor ID number which appear on your SAIC, Inc Common Stock Statement or online through your Equity Holdings account. Your broker will utilize the DRS Profile System to pull your shares from BNY Mellon to your brokerage account.
Method 2: You Move Your Shares from BNY Mellon to Your Broker
Submit the SAIC Common Stock Transfer to Broker Form to BNY Mellon and provide your broker information such as the broker name, Depository Trust Company (DTC) number and brokerage account number. In addition, you will need to have your form Medallion Signature guaranteed by the broker you are transferring your shares to.
By submitting the SAIC Common Stock Transfer to Broker Form to BNY Mellon, BNY Mellon will set up and maintain your broker information on your SAIC, Inc. common stock account for potential future movement of shares.
On the same form, you can also request a transfer of your shares in your SAIC, Inc. common stock account (held at BNY Mellon) to your brokerage account.
- After the SAIC Common Stock Transfer to Broker Form is processed and your broker's information has been set-up on your BNY Mellon account; you will be able to conveniently contact a BNY Mellon customer service representative (CSR) and request future transfers via phone to your designated brokerage account. Remember to advise your broker about the actions you have taken every time you request a transfer.
Please note: If your brokerage information is on file with BNY Mellon via Method 2, subsequent transfers initiated by any broker via Method 1 will result in the elimination of all brokerage account information on file with BNY Mellon. If this occurs, you will need to resubmit the SAIC Common Stock Transfer to Broker Form along with a Medallion Signature Guarantee affixed by the broker if you want BNY Mellon to reestablish your broker account information.
Q-F3. What is the BNY Mellon Share Selling program?
BNY Mellon's share selling program is operated by BNY Mellon as a transfer agent, not a broker. The purpose of the program is solely to facilitate sales of SAIC, Inc. stock held within BNY Mellon's Equity Holding's application and participation in the program is different than selling shares directly through a broker. In its capacity as transfer agent, BNY Mellon will accept your sale request and act as an intermediary between you and the broker who sells the shares. Limit orders, where the seller sets a price for the shares to be sold, are not available through the BNY Mellon share selling program. Stockholders who want to use limit orders in selling stock need to make such arrangements through their broker.
Selling programs are often most attractive to stockholders with small account balances who do not have their own broker. Stockholders should consider the pros and cons of selling shares through this program compared to selling shares through their own broker. For more information on this program, go to the BNY Mellon Share Selling Program.
Q-F4. What functionality is available in Employee Stock Purchase application with respect to the sale of ESPP shares?
In the Employee Stock Purchase application, you can sell your shares directly from your ESPP account. You can submit a market or limit order and you have the ability to obtain direct deposit of your sale proceeds. These functionalities only apply to shares that are held in the ESPP account.
Q-F5. Is the functionality for selling shares directly from my ESPP account available in the share selling program from my BNY Mellon Equity Holdings account?
No. BNY Mellon Shareowner Services performs two separate services for SAIC: stock plan administration and transfer agent services. The Equity Holdings account reflects shares held by BNY Mellon as the transfer agent for SAIC. The ESPP account reflects shares held by BNY Mellon as the stock plan administrator. These applications relate to completely separate lines of business at BNY Mellon and as a result, each one has different functionalities and features. See Q-B1 for more information.
Q-F6. In the case of a financial hardship, can stockholders request to sell shares acquired through the Employee Stock Purchase Plan (ESPP) before the expiration of the one year holding period and/or 21-month transfer restriction associated with shares acquired through the ESPP?
In the event that a stockholder faces an unexpected, extreme financial emergency that cannot be addressed other than by selling shares recently acquired through the ESPP, the Company will consider requests to remove the holding period and/or 21-month transfer restriction associated with these shares. This approval will be on an exception basis only. Stockholders should contact SAIC Stock Programs for information regarding this policy.
Shares approved for removal of the holding period/transfer restriction will become available for sale using whichever method you choose. See Q-F2 and Q-F3 for more information on how to sell SAIC, Inc. common stock.
G. General Tax & Cost Basis
Q-G1. Who issues W-2s to reflect ordinary income related to SAIC option exercises, vesting of Restricted Stock Awards or ESPP Disqualifying Disposition stock transactions?
SAIC continues to issue all W-2 tax forms for employee stockholders.
Q-G2. Who issues a Form 1099-B for proceeds from stock sales?
The proceeds from stock sales will be reported on a Form 1099-B by either BNY Mellon or your own broker, depending on the method you used to sell your shares. For sales from your Equity Holdings or ESPP account, a Form 1099-B will be generated by BNY Mellon.
Q-G3. Will I receive a Form 1099-B if shares were liquidated for the taxes on my option exercise or restricted stock award?
BNY Mellon Shareowner Services, the Stock Plan Administrator, does not issue an IRS Form 1099-B for shares withheld to cover tax withholding on an option exercise or restricted stock award vesting event.
Q-G4. Where can I find historical transaction information about my shares of old class A preferred stock that were converted to common stock as result of the reclassification?
Your BNY Mellon Investor Activity Reports (IAR) that you should have received just before and after the reclassification of SAIC's class A preferred stock into common stock will have transaction information for shares of class A preferred stock to the extent that it is available. Generally, for federal income tax purposes, the tax basis and holding period of the directly held shares of class A preferred stock will carry over to the shares of common stock received upon the reclassification. Because tax consequences and tax reporting requirements applicable to you will depend on your particular facts and circumstances, you should consult with your own tax advisor.
Q-G5. Will I also be able to access my former class A preferred stock account history online after the reclassification?
Yes, through May 31, 2010, stockholders will be able to access the transaction history and Investor Activity Reports for their former class A preferred stock accounts online via BNY Mellon. After this date, the preferred stock account history will not be available online.
Q-G6. How can I find the adjusted acquisition cost per share for shares marked "N/A" on my Investor Activity Report (IAR)?
Stockholders may find that some transactions have an "N/A" listed under the 'Adjusted Acquisition Cost Per Share' column on their IAR. An "N/A" is displayed for shares where the adjusted acquisition cost per share could not be systematically derived when stockholder data was converted over from SAIC Stock Programs to BNY Mellon Shareowner Services in 2006.
If you have an "N/A" listed under the 'Adjusted Acquisition Cost Per Share' column of your IAR from BNY Mellon Shareowner Services, the acquisition cost should be available on the SAIC Stock History dated January 31, 2006. If you need assistance finding information for these transactions, please contact SAIC Stock Programs at programs_stock@saic.com or via phone at 800-785-7764.
Q-G7. How can I track the transaction detail for shares of common stock acquired after the reclassification and held in the BNY Mellon common stock account?
In some cases, transaction origin and cost basis information will not be available in the BNY Mellon common stock account. For shares of common stock issued as a result of a stock option exercise or shares that vest from a restricted stock award, the fair-market value on the date you submit your option exercise or the fair-market value of the common stock on the vesting date of the restricted stock will be provided on your common stock statement. However, you are responsible for maintaining the cost basis for your shares. SAIC Stock Programs has developed a form that may help you in tracking your shares acquired after the reclassification and information to assist you in determining your cost basis.
Please see Guide to Tracking Shares and Transaction Detail for more information.